Call-for-Entries

Eligibility

TheDocumentaryProjectFund call-for-entries is open to emerging and established still photographers. All applicants must have the appropriate skill level necessary to plan and execute a documentary project. Selected artists will have six months to complete the photographic work.

Each call-for-entries is intended to fund one project and will award up to $5000. The fund may grant project support to photographers working in conjunction with another nonprofit, provided that group will match our funding. 

Submission Guidelines

Submit applications in PDF or Microsoft Word format. Your name(s), mailing address, email, phone number(s) and a web site (optional) should appear at the top of each page. If you are applying for the Emerging Vision award, add that information at the top of each page. All entries will be submitted electronically via email, in English, as an attachment to:

info@thedocumentaryprojectfund.org

Submissions are accepted twice a year. Watch the site for exact dates. Each application must include:

Project Statement: 1 page maximum

Include a detailed description of your project, how it relates to your community, how the work will serve to educate others and how you plan to exhibit and promote it. If you are traveling, detail how traveling will benefit your project and your community.

Because we believe that the community should view the work we fund, you will need to articulate your rationale for how you will present the work. If the exhibit will be virtual, how will you attract people to your website? If you are creating a physical gallery exhibit, multimedia presentation or a book, how will you publicize and promote it?

Budget: 1 page maximum

Include all projected expenses; materials, travel expenses and exhibition costs. Cameras and equipment should not be included in your budget unless specifically justified as essential. You are allowed to include a profit after expenses for yourself.

Personal Statement: 1 page maximum

Think of this as your mission statement. In one page tell why your work is important. Detail your beliefs about community, the arts and education. Explain how you plan to complete the work in the time frame allowed by discussing how you’ve managed past projects. Page two will be your current resume. Include references.If you are applying for the Emerging Vision award, add a short section to your personal statement telling us why you qualify for this award. 

Images: 10–15 total

Provide a cohesive set of images that illustrate your photographic skills and your experience with the documentary form. You can use a previous project or you can put together a group of images that work well with each other and feel like a project. We want a sample of work that gives us a sense of your photographic and project management skills as well as your vision. Don’t send us an unrelated group of single images. Don’t send us your vacation snapshots.

There are two acceptable ways to submit your photographic work:

1. Use an online service such as YouSendItDropSend or Dropbox. This will allow you to email large, zipped files. The images should be in a .jpg format and sized to 1024 pixels in width for horizontals, 768 pixels in height for verticals. Title each image as follows:

Lastname_firstname_projecctimagenumber

(smith_john_barbershop1)

2. Use your own professional website. Do not send us a link to your Facebook page, your Flickr, Shutterfly or other similar accounts. Be sure we are linked directly to the image gallery you want us to evaluate. Include this link with the written portion of your submission.

Selection Criteria

The board of TheDocumentaryProjectFund will judge submissions. All decisions are final.

Notification of Award

Award announcements will be made by email, if you live outside the USA and by snail mail if you live in the United States. Expect notification approximately one month after the Call’s closing date.

Upon Award

Upon acceptance, half of the funds will be dispersed. The second half of the funds will be dispersed at the completion of the project. This half of the support is contingent upon successful execution of the project.

Reporting Requirements During the Awarded Project

The awarded photographer should expect to report to TheDPF Board on the progress of the work every two months, or twice while in progress and again at the project’s completion.

Upon Completion

Once the project is completed, the photographer will notify us about release or exhibition dates and complete a written evaluation of the work.

Copyright and Ownership Agreement

The photographer retains full ownership of all work completed. The DPF will have non–exclusive rights to use images from the project on our website, or in promotional materials.

Financials

Full accounting of all expenses shall be the responsibility of the photographer. A final budget should be included in the project evaluation submitted upon the project’s completion.

Updated December 2013

For more information and help, see our FAQ page or please send us an email.